Promote data sharing and transparency while protecting data integrity with permissions and user group features in DealCloud
We know that not all DealCloud users manage their data and workflows in the same way, and that the reporting needs of one dealmaker, team, or division can differ greatly from the next. Yet regardless of these individual differences, all firms need a controlled, transparent way to share relevant data among their users and teams — without compromising security or process flow.
That’s why DealCloud offers advanced data controls and permission settings: so every user has access to only the tools and data they need for their specific role.
What are permissions and user groups?
DealCloud’s permissions functionality allows site administrators to determine the level of data and administrative access any given user group should have within the platform. User groups are comprised of individuals whose access requirements can be combined into a larger batch for easy permissions management and control — facilitating their access to specific site areas, datasets, dashboards, and functions within the site. Administrators can establish and manage these groups and permission sets from the user management site area.
DealCloud offers four levels of permissions:
- Capabilities permissions determine which reporting, data management, and admin tools a user group can access. For example, a group of power users may be granted access to reporting configuration, notification management, and data clean-up tools, while other end user groups are not.
- Data access permissions determine which data objects and field-level details a user group can create, edit, and view. For example, senior bankers may be granted permission to edit and view fees associated with an engagement, while junior bankers might only be able to view and edit engagements, but no associated fee details.
- Object access permissions are a subset of capabilities permissions that allow authorized user groups to create new data objects in DealCloud. After a site administrator grants a user group object-management powers, the administrator may then apply more granular object-access permissions to establish which specific objects the user group can edit or delete. For example, an investor relations site administrator may have access to edit the “Fundraise Process” object, but not any deal or other firmwide objects.
- Dashboard access permissions allow authorized user groups to view specific dashboards and detail-page reports throughout DealCloud. For example, a healthcare group may be granted access to healthcare dashboards and reports, but not to dashboards owned by other industry groups at the same firm.
Above is an illustration of the DealCloud permissions and user groups function.
Key benefits
- Streamline and manage the exchange of sensitive information with role-based permissions
- Avoid conflicts of interest and maintain compliance with industry regulations by limiting data access and exchange across business groups
- Prohibit the exchange of material non-public information (MNPI)
- Ensure data quality by disabling edit capabilities for sensitive objects and fields from irrelevant parties
- Initiate data governance workflows by limiting edit and read access to deals and engagements once they reach closed status
- Institutionalize data without sacrificing data sensitivity or accuracy
Above is an example of a user group’s permissions, which can be customized and edited at any time within the “user management“ area of DealCloud.
Provide role-based visibility and access
Controlling data and establishing feature-access permissions are essential practices for protecting data integrity while promoting transparency across your organization. Effective permission structures ensure that different teams and areas of business stay fully informed on a need-to-know basis — without the risk of compromising a specific team’s processes or data.
To learn more about DealCloud, download our trust and security brochure, or schedule a demo.